Blue Prism Tutorial | A Beginner's Guide To Learn RPA

April 7th, 2024
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Robotic process automation (RPA) has revolutionized how businesses operate, especially in relation to their everyday, repetitive tasks. By leveraging bots that mimic human actions, organizations save a good amount of time and free their valuable workforce to focus on more skill-associated tasks. Blue Prism is one of RPA's leading tools and has a solid user-base globally. Blue Prism is a pioneer in smart enterprise automation, offering unprecedented operational agility and efficiency to companies that leverage it. This Blue Prism tutorial is for anyone who wishes to learn RPA and specifically about this tool.

Blue Prism Tutorial

Blue Prism Tutorial - An Introduction

Blue Prism is one of the popular RPA tools that aids businesses in rapidly automating their rule-based, repetitive processes. Companies that work with humongous volumes of transactions and data particularly benefit from it.

This tool emulates human behavior, which makes it capable of brilliantly performing tasks like data manipulation, data entry, and report generation, among others. With its non-intrusive working manner, this tool can easily be implemented along with existing applications and systems. It has plenty of features and capabilities, which we are going to discuss here.

We are talking so much about RPA but what is it exactly? Let's find out!

What is Robotic Process Automation or RPA?

Robotic process automation refers to a methodology wherein robots or bots perform various tasks by following a set process that does not need human intervention. Their goal is to reduce manual tasks, giving them the time to harness their talent in a better manner.

Go through igmGuru's Blue Prism training program to learn and build your career the RPA.

Blue Prism Components

To completely understand this tool, studying its components is integral. Having a good knowledge of it will enable you to drive the most favorable outcomes in the shortest span possible. Here is a look into the components of Blue Prism.

  1. Process Studio

The process studio is the place where process diagrams are created. This Blue Prism component is full of exceptional features like object call, variables, business logic, and control loops. Every process created here has a main page that gets executed first.

Here are a few benefits of process studio-

  • Plenty data and stages in every page
  • Visible in control room after getting published
  • Every process is specified through pages
  • The main page is always the beginning
  1. Object Studio

Almost all companies communicate with external applications to carry out automation tasks. Process studio cannot be used for this purpose and hence, object studio comes into the picture. Here, Visual Business Objects (VBOs) get created, which are diagrammatical programs that interact with an external operations performing app.

Every object studio has two default pages which are organized as a flat group.

Here are a few benefits of object studio-

  • Less time needed for creating a robot for consequent processes
  • High consistency and expandability
  • Feasible maintenance 
  1. Process Diagram

Process diagrams refer to business workflows that work as software programs. Because Blue Prism is a Java-based tool, these process diagrams employ core programming concepts to create operational process flows such as flow charts. These are basically graphical representations of workflows that aid in creating, modifying, scaling, and analyzing business capacity.

  1. Application Modeler

Application modeler refers to a function that enables creation of application models with object studio. The user interface elements of the target app are exposed to the Blue Prism program.

Here are a few features of the application modeler -

  • It manages the deployment of complicated and distributed apps in a creative manner.
  • Enhanced integration for automatic designing of software bundles.

Key Features of Blue Prism

Even the most demanding users take the aid of Blue Prism because this tool gives them flexibility, governance, and scalability. These features of Blue Prism are enough to give you a nudge in the direction of why to learn Blue Prism.

  1. Plug & Play Access

Blue Prism's ecosystem has plug and play access that enables businesses to perform various functions without the need to code or develop. These functions include document management, OCR/ICR, cognitive and natural language processing (NLP), process mining, analytics, chat, workflow and AI. Hence, the finest digital OS is delivered for your business process.

  1. Digital Exchange

Digital exchange offers an ecosystem of impressive AI technologies from your trusted enterprises to enhance your bot's smartness. It also offers direct access to pre-built and innovative solutions and functions via downloadable resources. It is a drag-and-drop function that eliminates the need to implement development and coding actions, offering a hassle-free experience.

  1. Multi-Team Environments

Multi-team environments support organizations in controlling processes of digital workers and business units present in a single environment. It is a unique feature that enables mixing various processes, objects and resources to extend RPA use and incorporation. This feature also unlocks enhanced security and scalability.

  1. Chrome Support

Chrome extension provides native support for automating web apps and pages in Chrome. This interaction enables easy development of apps. The Chrome elements are examined and utilized within business objects.

  1. New Outlook Email VBO

A new MS Outlook email VBO is offered by Blue Prism, which automates all email processes using Outlook as its base. Multiple actions are supported in this process, such as deleting, sending, saving and retrieving emails and attachments.

  1. Work Queues

Blue Prism has a queue-centric approach that aids it in dynamically controlling the number of resources or robots. These function on a set of queues offered at a certain time. It offers a lot of flexibility to ensure regularity in the number of bots assigned to function in queues based on business demands.

  1. Dependency Tracking

An interactive view of the entire design process can be accessed to help organization's track a component's reference in the entire process. It supports maintenance, promotes reusability and boosts development.

  1. Web API

A graphical user interface (GUI) is offered to configure AI solutions provided by its technology ecosystem partners. Configuration of third party connections with VBOs is supported too.

  1. Firefox Browser Plug-in

Web apps and pages are also automated in Firefox via the Blue Prism Firefox extension. It accelerates development of processes and objects, allowing RPA to automate web pages and apps previously designed to work in this browser.

  1. Tesseract OCR

Blue Prism V6 comprises the Tesseract OCR V3.05.01, which offers complex language-based text recognition and pattern matching. It is best fit for situations where it is not possible to insert native character recognition engine and on-screen text together.

You May Also Read- Top RPA Interview Questions and Answers

Benefits of Blue Prism RPA

Blue Prism invented RPA, which is also the reason why it is a market leader in this technology. The aim was to aid businesses in automating a lot of their everyday functions and processes. Most of the tasks automated via RPA are clerical and usually belong to the back office.

Blue Prism is such a widely accepted RPA tool because of the numerous benefits it provides to the organization that leverages it. Here are a few of the top benefits of Blue Prism RPA.

  1. Intelligent Implementation Technology

The bots can be trained to run as per the instructions given to them about workflow and prioritizing. Once these instructions are inserted, these bots become capable of working independently without having to be monitored again and again. Even with no human interference, these work like humans and deliver work on SLA (service level agreements).

  1. Scalability 

These bots are scalable and can be moved up or down via reusable libraries and components. These components enable businesses to easily access and further aid in automating tasks efficiently.

  1. High Protection

Just like humans, bots can modify or alter the presentation layer by connecting safely with an app. Errors are also less as there are no feelings, tiredness or laziness.

  1. Work Queues

A queue-centric approach is followed by work queues and it aids in controlling different robots and resources. It helps in achieving maximum flexibility as these bots are working against queues at all times.

  1. Adaptable to Various Platforms

This tool is developed on the Microsoft.NET framework but is compatible with most platforms and technologies. It works completely well with Windows Presentation Foundation app, web services, mainframe, Windows app, custom apps, Java, and many more.

  1. Cloud-based 

Cloud-based services can be availed for offsite, onsite and hybrid deployment, both public and private cloud services. When in a virtual workforce, these bots can perform various operations with numerous bots.

  1. Analysis & Reporting

This tool monitors everything. Premium data can be processed to offer management information (MI) and business intelligence (BI) reports. Additionally, it can also offer real-time insights and inline process statistics.

You May Also Read- Blue Prism Certification Guide [Updated 2024]

Use Cases for Blue Prism

Thinking about adopting an automation tool is easy but actually knowing where to implement it for best results is pretty hard. Here are certain use cases which are known to bring out the best of this tool. Let's explore them -

  1. Manufacturing

Digital workers are able to use Blue Prism to automate various manufacturing workflows. This is done by processing gigantic data sets rapidly, leading to streamlined procurement, appointment scheduling, alerting and ordering. This implementation also helps organizations bypass downtime and outages, as all human induced errors are eliminated.

  1. Insurance

Insurance is one domain that has plenty of repeatable tasks, which can easily be automated. Be it property coverage assessments or processing health insurance claims, robots are perfectly capable of taking care of these tasks. It can also reduce tasks associated with claims, appraisals, rate calculations and payments.

  1. Healthcare

Blue Prism perfectly incorporates natural language processing to collect and analyze data, which aids in both treatment and diagnosis. Bots can also be trained to streamline tasks like inputting medical records in respective patient files and booking appointments. The output is reduced wait times, which speeds up the process of booking appointments and meeting the doctor.

  1. Retail & Commerce

The retail and commerce sector is just about everywhere and expanding at a rapid pace with the increasing needs that every human faces. Here, RPA tools like Blue Prism play an important role of offering customer support, ensuring order fulfillment and ensuring supply chain visibility. Thus, organizations of all sizes in the commerce sector find themselves being attracted to such a tool when it comes to handling their repetitive operations.

  1. Transport & Logistics

Blue Prism helps organizations experience enhanced efficiency and reduced costs by streamlining various operations. It is also to perform tasks such as tracking loads and warehouse automation. This leads to optimizing delivery routes and saving on travel time.

  1. Banking & Financial Services

Tools like Blue Prism aid in maintaining compliance, which is a critical procedure for regulated industries like those providing banking and financial services. Bots can be trained to streamline processes such as trading finance, accounting and loan applications.

Final Words

RPA is among the most rapidly-growing technologies used for enhancing business operations worldwide. With more organizations implementing robotic process automation to expand their working potential, the demand for Blue Prism professionals is expected to rise too. The best thing to do for your career today is to get started now.

This Blue Prism tutorial has been curated with the purpose of showing you the expansive field of this tool. With its numerous features and benefits, it is expected to have a stronger market share in the coming years.

FAQs for Blue Prism Tutorial

Question 1. What is the Blue Prism used for?

Blue Prism is widely used by organizations to improve their operational agility and efficiency. This is done by automating various everyday tasks. Robots are trained to perform these tasks, leaving valuable employees with time to focus on more skill-associated tasks.

Question 2. What language is Blue Prism?

Blue Prism, the popular RPA tool, is based on the Java programming language. This gives organizations that use it scalability and flexibility.

Question 3. How much time will it take to learn Blue Prism?

How long it takes you to learn Blue Prism depends upon various factors. While usually it should take around 30-35 hours, it can be less or more as per your existing skills, job role, educational background and catching power.

Question 4. Which is better - UiPath or Blue Prism?

Both UiPath and Blue Prism are exceptional RPA tools. However, these are picked by different scale companies. Blue Prism is a better fit for large-scale enterprises that wish to implement unattended scalability and automation. UiPath, on the contrary, is preferable for small companies and even startups as it has a lower initial cost.

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